Office Manager

We are looking for a high-caliber, energetic professional who is ready to wear multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.  A well organized and flexible person, who enjoys the administrative challenges of supporting an office of diverse people.

Roles & Responsibilities:

• Point person for maintenance, mailing, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Ensure security, integrity and confidentiality of data
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time
• Manage contract and price negotiations with office vendors and service providers
• Coordinate with third party vendors on immigration permits
• Manage schedules, calendars and appointments
• Allocate tasks to Front Desk Receptionists and monitor their performance
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Perform review and analysis of special projects and keep the management properly informed
• Participate actively in the planning and execution of company events
• Maintain a safe and secure working environment
• Executive Assistant to the Partners

Candidate Requirements:

• Proven office management, administrative or assistant experience
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficient in MS Office
• Knowledge of basic accounting, data and administrative management practices and procedures
• Knowledge of human resources management practices and procedures
• Fluent English and Greek language skills

Looking forward to your next career move? Please send your CV and we will be in touch!